The meeting was called to order by Village President Jaberg at 7:30 P.M.

Present: Village President Margaret Jaberg, Trustee Yvonne Nealy, Commissioners Susan Bellehumeur, Carl Krueger, and John Raffensperger

Also Present: Russell Van Gompel, Village Manager and Mary Kay Buratto, Community Development Director, Trustee Sue Schneider, Trustee Bob Moranski, Trustee Jeff Baker

Excused: Trustee Tim Schilz, Commissioners Debra Falk, Jerry Schmitz and Jim McGuigan

None.

Mary Kay reported that Fleming Companies has decided to have the public hearing and to present their proposal to the Village Board. Their engineers are making changes to the site plan to address the Plan Commission’s concerns about traffic safety on-site. The Village Board is being asked to set the public hearing date for October 15, 2001.

None.

Mary Kay explained that the proposed changes make the process more consistent, fair and efficient and will give the Village greater control over conditionally permitted uses by specifically laying out the requirements for the petition, notice and hearing, how changes and amendments, termination and mapping and recording will be handled. Commissioners discussed the changes and asked questions about how specific sections would be implemented. Mary Kay suggested adding language stating that discontinued or abandoned uses would automatically terminate after a specified period of time. After some discussion, Commissioners asked that the ordinance state that termination would occur after a conditionally permitted use is discontinued or abandoned for 12 consecutive and or 18 cumulative months.

Commissioners agreed that the changes proposed were needed and were appropriate. Mary Kay will prepare the change in ordinance form and that the ordinance will state that the existing ordinance will be repealed and recreated. Mary Kay will send the draft ordinance to the Village Attorney for review.

It was moved by Commissioner Raffensperger and seconded by Commissioner Bellehumeur to recommend approval of the amended ordinance with the addition of wording on termination and changing the word "characteristics" to "plan" at the end of (E) 2. The motion carried unanimously.

Mary Kay explained that one of the tasks identified for her when she was hired was to suggest changes to the processes for reviewing and approving development requests to make the processes more efficient and effective. One problem that she has identified is that the current process decentralizes development review and approvals among various boards, committees and staff members, wasting staff time trying to keep track of projects and applicants’ time bouncing from committee to board to commission. The current system has resulted in there being no coherent policy that could be applied consistently to ensure high quality development.

The draft presented by Mary Kay reflects the various jurisdictions given to Plan Commissions in Chapter 62.23 of the Wisconsin Statutes. Commissioners reviewed the draft and questioned how one could extrapolate the various responsibilities Mary Kay was outlining from the wording in the draft. Mary Kay stated that many of those responsibilities are implied in the statutes and have resulted from case law over the years, but she agreed that to list them and define them specifically would make the ordinance clearer and easier for people to understand. She will edit the draft and add language to better clarify the role of the Plan Commission.

Russell Van Gompel, Village Manager