BROWN DEER PLANNING COMMISSION

MAY 12, 2003 MEETING MINUTES

HELD AT THE BROWN DEER VILLAGE HALL

4800 WEST GREEN BROOK DRIVE

The meeting was called to order by Village President Jaberg at 7:30 P.M.

I. ROLL CALL

Present: Village President Margaret Jaberg, Trustee Tim Schilz, Trustee Yvonne Nealy, Susan Bellehumeur, Frances Jordan, Alan Nees, John Raffensperger

Excused: Gunnar Prawitz, Jim McGuigan

Also Present: Russell Van Gompel, Village Manager

II. PERSONS DESIRING TO BE HEARD

None.

III. CONSIDERATION OF MINUTES: February 10, 2003 - Regular Meeting

It was moved by Ms. Bellehumeur and seconded by Trustee Nealy to approve the regular meeting minutes of February 10, 2003. The motion carried unanimously, with John Raffensperger abstaining.

IV. REPORT OF STAFF/COMMISSION MEMBERS

Mr. Van Gompel reported that Jesse Thyes, Planning and Zoning Specialist, was hired and will be starting with the Village on May 19, 2003. He also announced that the Assistant Village Manager/Community Services Director was hired and Andy Pederson will begin his employment on June 2, 2003. Fleming Companies has announced their decision to discontinue operations at their Brown Deer store. Mr. Van Gompel noted that their might still be an option that the store will be sold, but he is not optimistic that a sale will be completed. Mr. Van Gompel also reported that a community survey has been prepared by the Visioning Committee and will be presented to the Village Board on May 19, 2003. The Visioning Committee would like to include the survey in the next Village Newsletter, which will be distributed in the month of June.

V. UNFINISHED BUSINESS

None.

VI. NEW BUSINESS

A) Conditional Use Permit – Outdoor Seating at Brown Deer Village Coffee Shop, 4314 West River Lane

Mr. Van Gompel reviewed his memorandum to the Commission and introduced Harry Glinberg, owner of the Brown Deer Village Coffee Shop. Mr. Glinberg provided a brief report on the improvements made to the Coffee Shop and his desire to include outdoor seating on the north side of the building. Mr. Glinberg wishes to include quality outdoor seating. The Commissioners expressed their opinion that the furniture be made of wood or wrought iron. They suggested that Mr. Glinberg review the tables and chairs at Schulz’s Deli. It was also suggested that Mr. Glinberg present a to scale drawing of the site and pictures of the proposed furniture at the public hearing. Concerns were also expressed regarding the distinction between the parking lot and the seating area and the access to the outside doors on the north side of the building. The Commissioners suggested planters or curb stops to separate the seating from the parking lot. Mr. Glinberg discussed making some modifications to the asphalt surface.

It was moved by Mr. Raffensperger and seconded by Ms. Bellehumeur to recommend that the Village Board establish June 2, 2003 as the date of the public hearing for the Conditional Use Permit and approval of the permit with the following conditions: furniture should be wood or wrought iron, outdoor sales will be prohibited, a heavy and aesthetically pleasing garbage receptacle be located near the seating area, the dumpster be located in a spot approved by the North Shore Health Department, if umbrellas are utilized they must be of cloth materials and a neutral color without advertising, and the seating be limited to 4 tables and 16 chairs. The motion carried unanimously.

B) Conditional Use Permit – Badger Fuel Company

The Village Manager reviewed his memorandum noting that the applicant received a conditional use permit on August 5, 2002 to add a car wash at 4685 West Bradley Road, which was not constructed. The application is for two separate conditional uses, one is to add a convenience store at 4685 West Bradley Road, the other is to operate a public garage at 4730 West Bradley Road. The applicant, Wally Koceja, and his agent, Dave Uttech, representing Keller Structures, outlined the operational plan which would be for Mr. Koceja to purchase the property at 4730 West Bradley, currently operating as Bal’s Automotive Repair, and move his automobile service repair business to 4730 West Bradley Road. The area currently used for automotive repair at 4685 West Bradley Road will be converted to a convenience store.

The Commissioners expressed a concern that no site plan or drawings were submitted for 4730 West Bradley Road. Mr. Koceja expressed his desire to remove the canopy and concrete islands along with some minor exterior updates. He noted that some landscaping would also occur. The Commissioners expressed their concerns with used car sales and the outdoor storage of merchandise, inventory and other materials. Mr. Van Gompel reminded the Commissioners that 4730 West Bradley Road currently has a conditional use to operate a public garage. He also noted that the applicant has no intentions nor would be allowed to continue the conditional use to operate a truck rental business. The site plan presented for 4685 West Bradley Road is similar to the one approved on August 5, 2002. The amount of asphalt has been reduced. Mr. Uttech presented one small revision that was requested by staff to include perpendicular parking on the south side of the lot which added four additional parking stalls. A concern was expressed about the distance from the edge of the paving to the building at the southeast corner of the site. The architect will review and identify this distance.

It was moved by Mr. Raffensperger and seconded by Ms. Bellehumeur to recommend that the Village Board establish June 2, 2003 as the date of the public hearing and approval of a new Conditional Use Permit at 4685 West Bradley Road and a Conditional Use Permit at 4730 West Bradley Road to continue as a public garage with the following conditions: that the Planning Commission review any improvements to the site before a building permit is issued, used car sales are disallowed, and that the truck rental business be discontinued. The motion carried unanimously.

VII. ADJOURNMENT

It was moved by Mr. Raffensperger and seconded by Ms. Jordan to adjourn at 8:45 P.M. The motion carried unanimously.

________________________________

Russell Van Gompel, Village Manager