BROWN DEER VILLAGE BOARD

AUGUST 18, 2003 MEETING MINUTES

 

HELD AT THE BROWN DEER VILLAGE HALL

4800 WEST GREEN BROOK DRIVE

 

The meeting was called to order by President Jaberg at 7:30 P.M.

 

I.          Roll Call

 

Present:            Village President Jaberg; Trustees: Askew, Baker, Krueger, Nealy, Schilz

 

Excused:           Trustee Kundinger

 

Also Present:    Russell Van Gompel, Village Manager; William Dineen, Village Attorney; Andy Pederson, Assistant Village Manager/Community Services Director; Kathryn Kasza, Administrative Services Director; Jesse Thyes, Planning/Zoning Specialist

 

II.        Pledge of Allegiance

 

III.             Public Hearing

 

A)        In the Matter of 2003 Community Development Block Grant Supplemental Funds

 

Mr. Pederson reviewed the proposed 2003 Community Development Block Grant supplemental funding applications to be submitted on behalf of the Village of Brown Deer.  No members of the public were present to comment.

 

B)                In the Matter of Chris Smerz Establishing a Single-Family Residence in a B-4 Commercial Zoning District.

 

Mr. Thyes reviewed the proposal.  Julia Loritz, 4334 West Bradley Road, expressed concern with the B4 zoning designation on the properties on the north side of Bradley Road.  Ms. Loritz requested that the Village explore the possibility of rezoning the property to a residential designation and stated that she would like to see more residences on the north side of the property.  Ms. Loritz stated that she would like to see the proposed home be granted through the rezoning process versus a conditional use permit.  Ms. Loritz inquired about what would happen to existing businesses if the property were rezoned.  Mr. Dineen stated that the existing businesses would be grandfathered to the current zoning. 

 

Julie Grudzinsky, 8032 North 45th Street, inquired about whether the existing tree line would be maintained along the north side of the property; zoning on the property; the number of lots adjacent to Bradley Road; and that flags that were placed in her yard recently.  Mr. Smerz stated that the existing tree line would be maintained.  Mr. Pederson presented a map to Ms. Grudzinsky illustrating the layout of the proposed home as well as a parcel map.  Mr. Thyes indicated that the flags were most likely from a surveyor conducting a plat of survey which is required to determine the exact boundaries of the property.

 

IV.       Persons Desiring to be Heard

 

James Krueger, 4818 West Parkland Avenue, expressed concern with street repairs in his neighborhood.  Mr. Krueger stated that he has contacted the Public Works Department three times and was informed that the repair was to be completed but given no time frame for completion.  Mr. Van Gompel stated that he would be in contact with Mr. Krueger after he determined the status of the repair.

 

 

 

 

V.         Consideration of Minutes:     August 4, 2003 - Regular Meeting

 

It was moved by Trustee Schilz and seconded by Trustee Krueger to approve the August 4, 2003, regular meeting minutes. The motion carried unanimously, with Trustee Baker abstaining.

 

VI.       Committee Reports

 

A)        Building Board - Trustee Krueger

 

No action required.  Trustee Krueger stated that the Building Board approved signage plans for Festival Foods and the new signage should be installed in the next 30 days.

 

B)        Beautification Committee – Trustee Nealy

 

No action required.  Trustee Nealy reported that the Committee reviewed and approved a revised landscaping plan for Sterling True Value Hardware Store at 7649 North Teutonia Avenue.

 

C)        Park and Recreation Committee – Trustee Askew

 

No action required.

 

D)        4th of July Committee – Trustee Krueger

 

No meeting.

 

E)        Ad Hoc Pond Committee – Village President Jaberg

 

No meeting.  President Jaberg reviewed the schedule and location of the display boards illustrating the Village Pond Improvements.

 

F)         Traffic and Public Safety – Trustee Askew

 

No meeting.

 

G)        Library Board - Trustee Baker

 

No action required.  Trustee Baker stated that the Library Board discussed security concerns at the Library and the need to install security cameras to address these concerns. 

 

H)        Community Development Authority – Village President Jaberg

 

No meeting.

 

I)         Planning Commission – Village President Jaberg

 

No action required.  President Jaberg reviewed the plans for a proposed daycare on Teutonia Avenue and stated that the Committee requested the applicant provide more details as to their proposal at the next meeting.  President Jaberg reported that an ordinance amending the Village map was being recommended to the Village Board as part of the Cloverleaf Lane discontinuance.  The Commission will in the near future also be reviewing previously approved Conditional Use Permits. 

 

 

J)         Finance and Public Works Committee – Trustee Krueger

 

                        1)         Approval of Bids for the TID #2 Street Lighting Improvement Project

 

Trustee Krueger reviewed the submitted bids and costs associated with the project.  The Board discussed the on-going maintenance costs associated with the installation of the street lighting.  Mr. Van Gompel stated that it was being proposed at this time that the maintenance expenditure would be funded through the Village operating budget.  Mr. Van Gompel stated that the Community Development Authority would be meeting in the near future and would discuss this issue.  The Board discussed the time frame and expiration date for expenditure of outstanding funds within the TID.

 

It was moved by Trustee Krueger and seconded by Trustee Nealy to approve the bid for the TID #2 Street Lighting Improvement Project. The motion carried unanimously.

 

2)         Approval of Bids for the 2003 Crack Sealing Program

 

Trustee Krueger reviewed the submitted bids and costs associated with the project.

 

It was moved by Trustee Krueger and seconded by Trustee Nealy to approve the bid for the 2003 Crack Sealing Program. The motion carried unanimously.

 

                        3)         Purchase of Police Department Ballistic Vests

 

Trustee Krueger reviewed the request.  The Board discussed the purchase schedule and costs for the ballistic vests.

 

It was moved by Trustee Krueger and seconded by Trustee Schilz to approve the purchase of Police Department Ballistic Vests. The motion carried unanimously.

 

4)         Authorization to Upgrade Tax Software and Internet Access to Property Record Data-Hosting Service.

 

Ms. Kasza reviewed the proposal and overviewed the enhanced capabilities the new program would possess.  Mr. Van Gompel provided clarification on the on-going costs associated with the proposal.  Trustee Schilz inquired about the maintenance costs of Windows versus DOS based programs.  Ms. Kasza stated that the licensing agreement with Microsoft is primarily responsible for the increase in maintenance costs.  Ms. Kasza discussed the differences between the information the proposed program would provide on-line and the information the Assessor would provide on their web site.  Trustee Askew inquired about the cost savings associated with the proposal.  Trustee Baker commented on the number of hits Greendale had received on their web site.  President Jaberg inquired about who was liable for wrong information posted to the web site.  Mr. Dineen stated that the Village would not be liable.

 

It was moved by Trustee Krueger and seconded by Trustee Nealy to approve the Authorization to Upgrade Tax Software and Internet Access to Property Record Data Hosting Service.  The motion carried 5 to 1, with Trustee Askew voting against.

 

5)         Consideration of Vouchers

 

It was moved by Trustee Krueger and seconded by Trustee Nealy to approve payment of Check Numbers 41343 to 41415, Check Numbers 41416 to 41460, Check Numbers 41461 to 41516, Check Numbers 41558 to 41611 in the amount of $426,579.10 and to ratify for payment, invoices due on or before August 18, 2003, in the amount of $10,354.41, aggregating a total amount of $436,933.51.  The motion carried unanimously.

 

K)        Personnel Committee – Trustee Baker

 

No meeting.

 

L)        Visioning Committee – Village Manager Russell Van Gompel

 

No action required.  Mr. Pederson stated that the Committee continues to meet on a weekly basis, is in the process of finalizing its implementation plan, and is preparing for its presentation to the Village Board on Monday, August 25, 2003.

 

VII.      Unfinished Business

 

None.

 

VIII.    New Business

 

A)        Community Development Block Grant Projects for 2003 Supplemental Funding

 

The Board discussed the proposed projects.  Trustee Schilz expressed concern with the fact that the Village of Brown Deer would absorb the entire cost of replacement computers for the Health Department.   Mr. Pederson indicated that staff was continuing to solicit and formulate ideas for CDBG funding.  Mr. Pederson indicated that additional monies from previous projects would need to be reprogrammed in the future as well.  The Board discussed the possibility of requesting funding for the continued pavement of bike trails within the community.

 

It was moved by President Jaberg and seconded by Trustee Krueger to approve the 2004 Community Development Block Grant Projects to be submitted to Milwaukee County.  The motion carried unanimously.

 

B)        Issue a Conditional Use Permit to Chris Smerz for a Single Family Residence in the B-4 Commercial Zoning District

 

It was moved by Trustee Schilz and seconded by Trustee Nealy to Issue a Conditional Use Permit to Chris Smerz for a Single Family Residence in the B-4 Commercial Zoning District.  The motion carried unanimously.

 

IX.       Village President's Report

 

President Jaberg reported on the following items:

 

Attended various meetings, including the Public Policy Forum and ICC meeting.

 

Attended the North Shore Fire Department Board of Directors meeting where they awarded the contract for the construction of the new fire station.

 

Attended the annual Chamber of Commerce picnic.

 

Met with Marvin Pratt, Milwaukee Common Council President, to discuss issues of mutual concern.

 

Met with Gary Mohn, Chief Executive Officer of Alexian Village, to discuss Granville Station development efforts and partnership opportunities.

 

X.         Village Manager's Report

 

Mr. Van Gompel reported on the following items:

 

Met with staff on the continued efforts to develop a storm water utility.

 

Met with Mark Vacarro to discuss Brown Deer Commerce Center redevelopment efforts.

 

Attended the Police Chief’s banquet as a guest of Chief Rinzel who was honored for serving his term as president for the state organization.

 

Reported that an ordinance containing a points system for liquor license holders would be forthcoming to the Village Board in the next month to address violation concerns.

 

Met with Bonestroo Engineering to discuss timelines for bid preparation and construction of Village Pond improvements.

 

Reviewed the State Budget and stated that staff is developing a 2004 budget based on the parameters set forth by the Village Board at its Budget Workshop.

 

Street paving projects continue, and Public Works staff are addressing issues along Dean Road and also on Fairy Chasm, with paving to begin the week of August 25.

 

XIII. Adjournment

 

It was moved by Trustee Schilz and seconded by Trustee Nealy to adjourn at 9:33 p.m.   The motion passed unanimously.

 

 

 

_______________________________

Russell Van Gompel, Village Manager

 

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