BROWN DEER VILLAGE BOARD

FEBRUARY 3, 2003 MEETING MINUTES

HELD AT THE BROWN DEER VILLAGE HALL

4800 WEST GREEN BROOK DRIVE

The meeting was called to order by President Jaberg at 7:30 P.M.

I. Roll Call

Present: Village President Jaberg, Trustees: Askew, Baker, Krueger, Kundinger

Excused: Trustees: Nealy, Schilz

Also Present: Russell Van Gompel, Village Manager; William Dineen, Village Attorney; Todd Schmidt, Assistant Village Manager; Kathy Kasza, Treasurer/Comptroller

A moment of silence was observed in remembrance of the crew of the Space Shuttle Columbia.

II. Pledge of Allegiance

III. Persons Desiring to be Heard

Kathleen Schilz (6543 West Floral Lane) asked about the status of the abandoned house at the intersection of Schroeder Drive and Green Bay Road. Mr. Van Gompel responded that the Building Inspector has issued an order to raze the building, however, the property is owned by Hearthside and is in receivership by the State of Wisconsin. The Village Attorney has advised that no action be taken until the status of the property is resolved.

Trustee Askew recommended that the Village Board consider the method of checks and balances for approving expenses and the overall purchasing policy. Mr. Van Gompel responded that the Finance and Public Works Committee will be reviewing the purchasing policy. Trustee Kundinger discussed the role of the Finance and Public Works Committee in reviewing Village expenses. Trustee Baker asked Trustee Askew to clarify the expenses in question. Mr. Van Gompel asked that Trustee Askew directly contact Village staff if he has questions regarding Village expenses.

Trustee Askew asked how the public is informed if committee meetings are cancelled. Mr. Van Gompel indicated that committee members are typically contacted directly by Village staff and signs are posted at the meeting places.

Stephanie Moes (8900 North Park Plaza Court) said that if Village staff was required to reside within the Village they would be more diligent in expending funds. She suggested that the entire interview process be reviewed in order to hire more residents from the community. Mr. Van Gompel said that the Village strives to hire the best qualified person for any given position.

IV. Consideration of Minutes: January 20, 2003 - Regular Meeting

It was moved by Trustee Kundinger and seconded by Trustee Krueger to approve the January 20, 2003 regular meeting minutes. President Jaberg clarified that the approval of the transfer of liquor license from Richmar Foods to QVS Food Group was contingent upon approval of the purchase agreement between the buyer and seller of the property. The motion carried unanimously.

V. Unfinished Business

None.

VI. New Business

A) MMSD Household Hazardous Waste Collection Program

Attorney Dineen said that the risks of the Household Hazardous Waste Collection Program outweigh the potential benefits to the Village. Trustee Kundinger expressed opposition to the program because the hazardous materials, while from outside communities, are all attributed to the Village of Brown Deer. He noted that other facilities are nearby for disposal of these items. President Jaberg said that the removal of chemicals from the Village would be coordinated professionally and appropriately, rather than being dumped illegally or stored in residents’ homes. Trustee Askew said that this type of program enhances the safety of Village residents.

It was moved by Trustee Krueger and seconded by Trustee Baker to approve the Lease with MMSD for a Household Hazardous Waste Collection to be held on September 20, 2003 in the Village Hall parking lot. The motion carried 4-1, with Trustee Kundinger opposed.

B) Salary Plan and Compensation Adjustments for Non-Represented Employees

Mr. Van Gompel reviewed the proposed salary plan adjustment. Trustee Kundinger noted that the Personnel Committee considered parity between the non-represented and represented employees in the Village. Mr. Van Gompel reviewed the 2003 salary adjustments for represented employees. President Jaberg indicated that the lump sum allocation of $63,000 is 10% less that the amount allocated in 2002.

It was moved by Trustee Kundinger and seconded by Trustee Baker to approve increasing the salary ranges by 3% with the Salary Plan for non-represented employees. The motion carried unanimously.

Trustee Kundinger indicated that the Personnel Committee approved the lump sum allocation which would allow the Village Manager to reward and compensate Village staff. Trustee Kundinger discussed how the Personnel Committee monitors the status of the lump sum administration.

It was moved by Trustee Krueger and seconded by Trustee Kundinger to allocate a lump sum of $63,000 for salary adjustments with the adjustments being administered by the Village Manager. The motion carried unanimously.

C) Revised Organizational Chart – Community Development

Mr. Van Gompel discussed the history of the Community Development Department since the retirement of the Village Engineer in 2000. He discussed the importance of having staff responsible for redevelopment, development, and enforcement of the zoning code. Mr. Van Gompel discussed the proposed revisions to the organizational chart, which would include hiring a new Planning and Zoning Specialist who would deal with the day to day planning and zoning duties. He reviewed the financial impact of the proposed reorganization.

Trustee Kundinger indicated that the Personnel Committee fully considered the revised organization chart.

Mr. Van Gompel reviewed the changes to the job descriptions for the Assistant Village Manager, Planning/Zoning Specialist, and Administrative Intern position.

Trustee Askew asked how existing staff and the visioning process would be impacted. President Jaberg indicated that the management and oversight role of the Community Development Director would be shifted to the Assistant Manager, while the day to day tasks of the position would be handled by the specialist position.

Trustee Krueger asked if the recodification and rewrite of the zoning code, which are important projects for the Plan Commission, would be handled by the Assistant Village Manager. Mr. Van Gompel indicated that the full Village Code is in dire need of recodification, and plans are already underway to begin the process. President Jaberg indicated that the “one stop shop” for development issues is a positive move, however questioned the ripple effects of changes in the job descriptions. Trustee Krueger asked if there is an example of this type of structure. Mr. Van Gompel indicated that the Village of Elm Grove has a similar system which has been successful.

It was moved by Trustee Kundinger and seconded by Trustee Baker to approve the changes in the Organizational Chart, deleting the Department of Community Development and creating a Department of Community Services. The motion carried unanimously.

D) Revaluation Service Contract with Grota Appraisals

Mr. Van Gompel indicated that the revaluation would take place in 2004, however preliminary work would begin in 2003 after this year’s assessment is complete. Attorney Dineen said that he completed his review and approves of the contract as presented. Ms. Kasza said that the language adjustments to the contract as recommended by Attorney Dineen have strengthened the Village’s position. Mr. Van Gompel indicated that Grota Appraisals already has one community under contract for revaluation in 2004, and it would be helpful to secure the contract before other communities seek revaluation services.

It was moved by Trustee Kundinger and seconded by Trustee Krueger to approve the contract for revaluation service with Grota Appraisals, LLC for the 2004 revaluation in an amount not to exceed $69,800. Discussion ensued regarding the revaluation process as it relates to the 2004 assessment and tax rolls. The motion carried unanimously.

E) Resolution No. 03-05, “Authorizing TIF District #2 Bond Payment – Algonquin Manor Senior Apartment Project”

Ms. Kasza reviewed a summary of the financial status of the tax increment district and discussed the status of the bonds for the three projects within the district.

It was moved by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution No. 03-05, “Resolution Authorizing TIF District #2 Bond Payment – Algonquin Manor Senior Apartment Project”. The motion carried unanimously.

F) Resolution No. 03-06, “Authorizing TIF District #2 Bond Payment – Commerce Center of Brown Deer”

It was moved by Trustee Krueger and seconded by Trustee Baker to approve Resolution No. 03-06, “Resolution Authorizing TIF District #2 Bond Payment – Commerce Center of Brown Deer”. The motion carried unanimously.

G) Resolution No. 03-07, “Authorizing TIF District #2 Bond Payment – Bradley Manor Senior Apartment Project”

It was moved by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution No. 03-07, “Resolution Authorizing TIF District #2 Bond Payment – Bradley Manor Senior Apartment Project”. The motion carried unanimously.

VII. Village President’s Report

President Jaberg reported on the following items:

Milwaukee Mayor Norquest held his State of the City address, and focused on issues regarding the Marquette Interchange.

The North Shore Fire Department Board of Directors met and reviewed the 2002 financial condition of the department. Three positions are currently being considered to be filled. The firefighter union contract is going to arbitration.

Governor Doyle is scheduled to release his budget proposal February 18, 2003 to the Legislature.

VIII. Village Manager’s Report

Mr. Van Gompel reported on the following items:

Village Board members were provided with information from Senator Alberta Darling regarding the state budget.

The arbitration hearing for the firefighter union will be held on February 4, 2003.

Larry Neitzel delivered gypsy moths spray notices. One objection from a resident in a spray zone has been received. The Village website has been updated to include maps and descriptions of the actual spray areas.

An update was provided on the status of court cases pertaining to the Kranker dog issues.

IX. Adjournment

It was moved by Trustee Krueger and seconded by Trustee Kundinger to adjourn. The motion carried unanimously at 9:06 PM.

______________________________

Russell Van Gompel, Village Manager

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