BROWN DEER VILLAGE BOARD
HELD AT THE BROWN DEER VILLAGE HALL
The
meeting was called to order by President Jaberg at
I. Roll
Call
Present: Village
President Jaberg, Trustees: Baker, Krueger, Nealy, Schilz, Kundinger
Excused: Trustee
Askew
Also Present: Russell
Van Gompel, Village Manager; William Dineen, Village Attorney; Jessica Rosandich,
Administrative Intern
II. Pledge of Allegiance
III. Persons
Desiring to be Heard
(A) Mary
Klein, Brown Deer Junior Woman's Club
Mary
Klein and Carolyn Mitchell, representing the Brown Deer Junior Woman's Club,
thanked the Village for all their help and cooperation with the Brown Deer
Junior Woman's Club activities, especially during "Holly Lights" this
past year. In appreciation, Ms. Klein
and Ms. Mitchell presented checks to different areas of the Village including:
the North Shore Health Department, Brown Deer Park and Recreation Department, Brown
Deer Beautification Committee, Brown Deer Park and Recreation Department, and
to the Brown Deer Fourth of July Committee.
(B) Visioning Committee – Community Survey Presentation
Barbara
Grant spoke on behalf of the Brown Deer Visioning Committee in regards to the
new survey draft. She pointed out that
this draft encompassed a base of questions used nation-wide, as well as some
innovative questions pertaining to the Brown Deer community. Ms. Grant asked the Board for input and/or
questions or concerns regarding the survey.
Trustee
Kundinger expressed concern over question #2 of the survey and inquired as to
how residents would judge quality of life, and how the Village Board would
address quality of life. Ms. Grant
pointed out that the sub-questions under #2 break down the different areas of
quality of life, so the Village would know which aspect to focus on. Trustee Kundinger also expressed concern over
question #7 of the survey, and inquired as to how the Village Board should
address resident safety concerns. Ms.
Grant addressed Mr. Kundinger's concern and stated that the Village could look
at demographics (age groups and area of community) to determine if safety is a
problem particular to a certain area or age group.
Trustee
Schilz expressed concern on question #6 (d) and proposed to change the word
"alternative" to "option" or "choice". He also proposed to add "condos"
under question #17.
Trustee
Baker inquired as to whether or not it was necessary to have the two different
sizes of multi-family rental under question #17. Ms. Grant pointed out that having the two
different sizes of multi-family rental on the survey would help the Village to
determine if the size of the rental complex is related to specific problems.
Trustee
Schilz proposed that an "other" category be placed after each survey
question, so citizens could give more feedback.
Ms. Grant and Mr. Van Gompel reported that this would be difficult due
to the length of the survey.
Trustee
Schilz inquired as to whether or not the survey would be web accessible. Ms. Grant stated that the survey would not be
web accessible and that each household would be sent one hard copy of the
survey. Mr. Van Gompel stated that web
base survey results could be skewed.
Trustee Schilz expressed concern that having only one survey per household
may prevent the Village from obtaining feedback from Brown Deer youths. He inquired as to whether it was possible to
send the surveys out to schools. Ms.
Grant pointed out that the Visioning Committee did discuss this issue and has
considered creating a separate survey for youths to be sent out to the schools
in the fall. Ms. Grant stated that the
Visioning Committee would continue to discuss this matter.
President
Jaberg expressed concern on question #1(v) and proposed to change
"northern suburbs" to "north suburbs". She requested that the Visioning Committee
add "ability to mainstream people with disabilities" under question
#3. She also requested that question #7
address resident concern with wildlife.
President Jaberg further proposed to change question #15 from "What
is your ethnic background?" to "How do you choose to identify
yourself". She concluded by
commending the Visioning Committee for all the great work done on the survey.
Mr.
Van Gompel introduced and welcomed Jesse Thyes, the new Planning and Zoning
Specialist, and Andrew Pederson, the new Assistant Village Manager/Community
Services Director.
IV. Consideration
of Minutes:
Trustee
Baker made a correction to page 4, third paragraph of the
Trustee
Schilz made a correction to page 1, section III, of the meeting minutes,
changing Terry Boscher to Terry Boschert.
President
Jaberg made a correction to page 1, section III, of the meeting minutes,
stating that the Community Development Authority, rather than the
Beautification Committee, is assessing the increased trash at particular bus
stops, and is also discussing what should de done about this issue.
It was moved by Trustee Nealy and seconded
by Trustee Kundinger to approve the May 5, 2003 regular meeting minutes, with
the above-listed corrections. The motion carried unanimously.
V. Committee
Reports
A) Building Board - Trustee Krueger
No
action required.
B) Beautification Committee – Trustee Nealy
No
Meeting.
C) Park and Recreation Committee – Trustee Askew
Trustee
Askew was not in attendance.
D) 4th of July Committee – Trustee Krueger
No
action required.
E) Ad Hoc Pond Committee – Village President Jaberg
President
Jaberg outlined the April 30, 2003 Ad Hoc Pond Committee Meeting Minutes. She confirmed that the committee is currently
focusing on putting boards depicting the pond project out and around the Village.
She reported that the boards will be posted at the Library, Senior Center, and
schools to raise awareness on the pond issue.
She informed that the committee is also looking into establishing a
Friend's of the Pond Group to help address fund raising issues, and the
committee is currently in the process of finalizing the group's
responsibilities.
F) Traffic and Public Safety – Trustee Askew
No
Meeting.
G) Library Board - Trustee Baker
No
action required.
H) Community Development Authority – Village President Jaberg
No
meeting.
(I) Planning Commission – Village President Jaberg
1) Establish a Public Hearing for a Conditional Use
Permit – Outdoor Seating at Brown Deer Village Coffee Shop, 4134 West River
Lane.
President
Jaberg pointed out that the owner of the Brown Deer Village Coffee Shop, Harry
Glinberg, came before the Planning Commission and expressed his interest in
putting outdoor seating towards the back area of the restaurant facing Brown
Deer Road. She informed that Mr.
Glinberg did make a presentation to the Planning Commission and that the
Commission has reviewed the presented information and did make a recommendation
that the Board go ahead and schedule the public hearing for the Conditional Use
Permit Application. She further informed
that the Commission did put some conditions in the recommendation and further
asked that a more professional presentation be made when it comes to the Board
for the public hearing.
Mr.
Van Gompel outlined the specific conditions of the approval of the Conditional
Use Permit, in the May 12, 2003 Planning Commission Meeting Minutes, including:
the furniture be made of wood or wrought iron, no outdoor sales allowed, having
a heavy and aesthetically pleasing garbage receptacle be located near the seating
area, the dumpster be located in a spot approved by the North Shore Health
Department, if umbrellas are utilized
they must be of cloth materials and a
neutral color without advertising, and
seating limited to 4 tables and 16 chairs,
and separation between parking and seating areas. Mr. Van Gompel informed that
a draft of the Conditional Use will be distributed in the next packet, prior to
the public hearing.
It was moved by President Jaberg and seconded
by Trustee Schilz to establish the public hearing for the Conditional Use
Permit for the Village Coffee Shop at 4134 West River Lane on June 2, 2003. The
motion carried unanimously.
2) Establish a Public Hearing for Conditional
Use Permits – Badger
Fuel Company
President
Jaberg outlined the May 12, 2003 Planning Commission Meeting Minutes, and
informed that the Planning Commission liked this idea in concept and wanted to
move it forward for Board consideration.
She further informed that the Planning Commission did make several
recommendations and requested that a more thorough presentation be made at the
public hearing. President Jaberg
reported that last year, Badger Fuel, located at 4685 West Bradley Road, was
granted a conditional use permit to add a car wash, which was never
constructed. She pointed out that Badger
Fuel is requesting that it receive a second conditional use permit for the
location to add a convenience store. She
further informed that Badger Fuel would also buy the parcel of land located at
4730 West Bradley, where Bal's Automotive Repair is currently located, and move
repair operations to this area. She
explained that the area where Bal's Automotive is currently located already has
a conditional use permit, so the Planning Commission is requesting that the
Board transfer that permit to the new owner. She concluded that the owner's
offer to purchase the parcel is contingent on these permits.
Mr.
Van Gompel pointed out that the applicant, Wally Koceja, is applying for two
separate conditional uses. One is to add
a convenience store at 4685 West Bradley, and the other is to operate a public
garage at 4730 West Bradley, where Bal's Automotive is currently located. He reported that the Planning Commission
already informed Mr. Koceja that he would not be allowed to continue the
conditional use to operate a truck rental business. He explained that while 4730 West Bradley
currently has a conditional use to operate a public garage, the conditional
uses were granted to a specific individual, and do not continue with the
land. He informed that the formal site
plan will be approved by the Planning Commission prior to the issuance of the
building permit. He pointed out that the
Commission would allow the new applicant to have a conditional use to operate a
public garage, which is defined in the Village Code, but not a truck rental
business.
Mr.
Van Gompel pointed out that the Village has received some complaints regarding
the site located at 4685 West Bradley in regards to the maintenance of the
site. Mr. Van Gompel claimed that these
complaints were discussed with Mr. Koceja.
Mr. Van Gompel also suggested that some of the parking situation would
also be alleviated by the issuance of theses permits.
It was moved by President Jaberg and seconded by Trustee Kundinger to schedule a public hearing for
June 2, 2003 for a Conditional Use Permit at 4685 West Bradley Road for a
convenience store. The motion carried unanimously.
It was moved by President Jaberg and seconded by Trustee Krueger to establish a public hearing for June
2, 2003 for a Conditional Use Permit at 4730 West Bradley Road for the
automotive service, excluding the truck rental business at that site. The motion
carried unanimously.
J) Finance and Public Works Committee – Trustee Kundinger
1) Update on Village Pond Project
a)
Topographical Survey
Trustee
Kundinger reported that the Finance and Public Works Committee is recommending
that a Topographical Survey be conducted by Bonestroo, Rosene, Anderlik and
Associates. The cost of the survey will
not exceed $1,875 and the Committee is recommending that the funding for the
survey would be from donations made to the Brown Deer Foundation. He explained that this survey would provide
the Village with topographic mapping of the swimming pond area.
b)
Contract Documents, Bidding, and Construction Management
Trustee
Kundinger reported that the Finance and Public Works Committee reviewed the
contract with Bonestroo, Rosene, Anderlik and Associates. He confirmed that the Committee further discussed
with the firm, the project process, the role of the Village staff in the
construction management process. The cost of the contract would not exceed
$33,000 and that the funding would be from donations made to the Brown Deer
Foundation. He informed that this
architectural agreement would enable the Village to see the true cost of moving
forward with the construction of the Pond Bathhouse and Facilities project. Mr.
Van Gompel pointed out that the contract would include preparing the
construction documents and administrating and tabulating the bids.
Trustee Schilz inquired as to how much money has
been expended by the Brown Deer Foundation on this project thus far. Mr. Van Gompel addressed Trustee Schilz's
inquiry and reported that the amount spent was approximately $43,000.
2) Approval of Bids for 2003 Street
Reconstruction Program
Trustee
Kundinger reported that the bid received from Payne & Dolan for the 2003
Street Reconstruction Program came in at $269,808.15, which was quite a bit
lower than expected and he informed that the Finance and Public Works Committee
was seeking the Board's approval to award the contract for the project to Payne
& Dolan. He further informed that
since Payne & Dolan's bid did come in lower than expected, the Committee
has recommended that the 2003 Reconstruction Program be amended to include
additional streets for reconstruction.
Mr.
Van Gompel pointed out that the staff would have the flexibility to determine
what streets are in most need of repairs.
It was moved
by Trustee Kundinger and seconded by Trustee Krueger to amend the 2003
Street Reconstruction Program to include additional streets for reconstruction
in the amount not to exceed $35,000. The motion carried unanimously
3) Authorization to Lease Replacement Copier for
Village Hall.
Trustee
Kundinger informed that the Village is in need of a new copier and that Kathy
Kasza, Village Treasurer/Comptroller, has reviewed three different pieces of
equipment, and has recommended the Canon model printer from IKON Office
Solutions. He informed that the cost of
the agreement with IKON would be within the 2003 budget amount.
It was moved
Trustee Kundinger and seconded by Trustee Nealy to approve the 5-year
lease agreement for the Village Hall Copy Machine from IKON Office Solutions.
The motion carried unanimously.
4) Consideration of Vouchers
It was moved
by Trustee Kundinger and seconded by Trustee Nealy to approve for payment Check Numbers
40613 to 40661, Check Numbers 40662 to 40693, Check Numbers 40694 to 40736,
Check Numbers 40779 to 40813 in the amount of $328,463.86 and to ratify for
payment, invoices due on or before May 19, 2003, in the amount of $12,946.53,
aggregating a total amount of $341,410.39.
The motion carried unanimously.
K) Personnel Committee – Trustee Baker
No
Meeting.
L) Visioning Committee – Village Manager Russell Van Gompel
No
additional report provided.
VI. Unfinished
Business
None.
VII. New
Business
A) Resolution No. 03-, “Notice of Public Hearing for the Assessing of the Culvert and Driveway Approach Costs of the West Woodale Avenue Ditch Rehabilitation Project”
Mr.
Van Gompel outlined the proposed preliminary resolution, and explained that
this resolution would enable the Village to levy a special assessment against
the property which would benefit from the installation or the improvements of
the new culverts and driveway approaches.
He requested that the Board consider this preliminary assessment
resolution, and establish June 19, 2003, as a public hearing date for this
matter.
Larry
Neitzel explained that a public meeting was already held on this matter last
fall, and that the project had already been reviewed with the residents. He explained that the residents were also
given notice that this project would take place this year.
The
overall consensus of the Board was that background information on this matter
was lacking, and therefore, the Board did not feel comfortable making a motion
at this time.
Mr.
Van Gompel pointed out that this matter was not urgent, and he assured the
Board that he would provide more background information on this issue.
No
action was taken on this issue.
VIII. Committee
Appointments
President
Jaberg recommended the reappointment of Mike Forbes to a three-year term on the
Board of Appeals and Tim Kuczynski to a three-year term on the Park and
Recreation Committee.
It was moved by President Jaberg and seconded by Trustee Krueger to confirm the reappointments. The motion carried unanimously.
President
Jaberg pointed out that she is currently in the process of contacting one more
person for reappointment and is also working on recruiting for the remaining committee
vacancies. She asked the Board to
forward to her the names of individuals who may be interested to serve on the
Finance & Public Works Committee, Traffic & Public Safety Committee, or
Beautification Committee.
IX. Village
President's Report
President
Jaberg reported that she attended the ICC Meeting on May 12, 2003. ICC took action on the MCFLS issue and the
MMSD Executive Council reviewed the Green Spaces program at MMSD. She further reported that MMSD had a large
Rain Event two weeks ago, in which there was no over-full capacity or any
dumping.
She
mentioned that the Community Development Block Grant Sub-Committee will have
more money allocated to them this year.
She further informed that the group is currently attempting to do more
out-reach in order to bring more money back into the Village of Brown
Deer. She reported that out-reach
sessions will be held on May 28, 2003, May 29, 2003, and the session
in the North Shore will be May 30, 2003, at the North Shore Library at 1:30
p.m. She reported that at these
sessions, the Community Development Block Grant Sub-Committee will be asking
non-profits, senior groups, youth-oriented groups, and anyone else who
qualifies to come to these meetings to apply for the county half of the funds
and give ideas as to how money could be best spent throughout the community.
X. Village
Manager's Report
Mr.
Van Gompel reported that he also attended the ICC meeting, and immediately
after, attended the Governor’s Metro Milwaukee Economic Roundtable. He informed that at this meeting the Governor
made a short presentation regarding economic development in the Milwaukee area
and the State of Wisconsin.
Mr.
Van Gompel stated that in January of 2003, the Village Board approved a liquor
license change for Rainbow Foods to a new company called QVS Food Group Limited
Liability Corporation. He recently
received a telephone call from a representative of the QVS Food Group. He reported that the Village received an
application from two partners who wish to initiate a new round of negotiations
with Fleming to continue a grocery store at this location.
He
reported that as of May 19, 2003, the Village received an official notice from
Fleming under state statutes announcing their plan to discontinue
operations. He pointed out that there is
still some limited hope that this sale could occur, but there would be no
interruption in customer service.
He also informed that the Village has received resident complaints in regards to coyotes, and he informed that the Police department is currently exploring different options to alleviate these complaints, and once the options have been determined, a presentation would be made to the Board.
XI. Recess into Closed Session pursuant to
§19.85 (1)(c) Wisconsin Statute for the following reasons:
(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.
It was moved by Trustee Kundinger and seconded
by Trustee Krueger to recess into closed session pursuant to §19.85 (1)(c)
Wisconsin Statute for the reasons stated in the agenda. The motion carried unanimously at 9:32
P.M.
XII. Reconvene
into Open Session for Possible Action on Closed Session Deliberations
It was moved by Trustee Schilz and seconded
by Trustee Nealy to reconvene into open session for possible action on closed
session deliberations. The motion
carried unanimously at 10:27 P.M.
XIII. Adjournment
It was moved by Trustee Nealy and seconded
by Trustee Schilz to adjourn. The motion
carried unanimously at 10:28 P.M.
_______________________________
Russell Van Gompel, Village Manager