BROWN DEER VILLAGE BOARD
HELD AT THE BROWN DEER VILLAGE HALL
The meeting was called to order
by President Jaberg at
I. Roll Call
Present: Village
President Jaberg; Trustees: Askew, Baker, Kundinger, Krueger, Schilz
Excused: Trustee Nealy
Also Present: Russell
Van Gompel, Village Manager; William Dineen, Village Attorney; Andy Pederson,
Assistant Village Manager/Community Services Director; Kathryn Kasza,
Administrative Services Director; Shawn Noel, Police Captain; Jesse Thyes,
Planning/Zoning Specialist
II. Pledge of Allegiance
III. Persons Desiring to be
Heard
John Gibbs,
V. Consideration of Minutes:
It was moved by Trustee Schilz and seconded by Trustee Kundinger
to approve the
VI. Committee Reports
A) Building
Board - Trustee Krueger
No action required.
B) Beautification
Committee – Trustee Nealy
No action required.
C) Park and
Recreation Committee – Trustee Askew
No action required. Trustee Askew requested that the meeting
minutes be received in a timelier manner.
D) 4th of
July Committee – Trustee Krueger
No action required. Trustee Krueger stated that the theme for the
2004 celebration is “Celebrate Independence”.
E) Ad Hoc
Pond Committee – Village President Jaberg
No meeting.
F) Traffic
and Public Safety – Trustee Askew
No meeting.
G) Library
Board - Trustee Baker
No action required. Trustee Baker stated that the Library Board
discussed security concerns at the Library and the need to install security
cameras to address these concerns.
H) Community
Development Authority – Village President Jaberg
No action required. President Jaberg stated the CDA will be
meeting Tuesday, October 21 at the
I) Planning
Commission – Village President Jaberg
1)
Planned Development Agreement with Tony and Julie Reno
(Kurt Schulz Deli) for Outdoor Restaurant Seating at
President
Jaberg reviewed the agreement and current review process.
It was moved
by President Jaberg and seconded by Trustee Schilz to approve the Planned
Development Agreement with Tony and Julie Reno (Kurt Schulz Deli) for Outdoor
Restaurant Seating at
2)
Development Plan for a Retail Fabric Shop within the
Original Village Planned Development Zoning District at 8669 North Deerwood
Drive, requested by Michael and Linda Benson.
President
Jaberg reviewed the proposal. President
Jaberg stated that the draft development plan had not been seen by the Planning
Commission due to outstanding code compliance issues, but that the Planning
Commission recommended conceptual approval of the proposal. Mr. Pederson stated that no exterior
modifications to the building would be made outside of the approved code
correction issues related to the exterior staircase. President Jaberg requested that the
development agreement be subject to review and approval of the police and fire
departments.
It was moved
by Trustee Krueger and seconded by Trustee Schilz to approve the Development
Plan for a Retail Fabric Shop within the Original Village Planned Development
Zoning District at 8669 North Deerwood Drive, requested by Michael and Linda
Benson, subject to review and approval by the Police and Fire Departments. The motion
carried unanimously.
3)
Conditional Use Permit to the YMCA of Metro Milwaukee,
Schroeder Branch for a Wood Gazebo for Nature Study at 9250 North Green Bay
Road.
President
Jaberg reviewed the proposal and stated that staff has visited the site and
received no complaints regarding this conditional use permit.
It was moved
by President Jaberg and seconded by Trustee Krueger to approve the Conditional
Use Permit to the YMCA of Metro Milwaukee, Schroeder Branch for a Wood Gazebo
for Nature Study at 9250 North Green Bay Road. The motion carried
unanimously.
4)
Amendment to the Conditional Use Permit to Allow an
Extension of the Hours of Operation for Hospitality Child Care, Inc. within the
Bradley Village Shopping Center, at 4323 West Bradley Road.
President Jaberg reviewed the
proposal to extend the hours of operation of the day care to
Mr. Dineen inquired as to
whether the Planning Commission considered whether this change was determined
to be “significant” and therefore required a public hearing. Mr. Thyes stated that the Planning Commission
did not discuss this issue, and the process for this review was similar to
previous processes.
Mr. Thyes and Captain Noel
discussed Police Department concerns with the proposal. Mr. Pederson stated that the extension of
hours to
Mr. Dineen recommended the
Village Board approve the original conditional use permit and should the
applicant wish to apply for an extension of hours, submit an amendment to the
conditional use permit.
It was moved
by President Jaberg and seconded by Trustee Schilz to approve the
Conditional Use Permit for Hospitality Child Care, Inc. within the Bradley
Village Shopping Center, at 4323 West Bradley Road, as originally approved. The motion
carried unanimously.
J) Finance
and Public Works Committee – Trustee Krueger
1)
Finance and Public Works Committee Responsibilities
Trustee
Krueger reviewed the proposal. The Board
discussed the modifications to the Ordinance.
Mr. Dineen recommended several changes to the Ordinance, including
changing references to amending the Ordinance to “repealing” and “recreating”.
It was moved by Trustee Krueger
and seconded by Trustee Kundinger to approve Ordinance No. 03-, “An
Ordinance to repeal and recreate Section 2-11.05 of Article 11, Chapter II,
Volume I of the Village of Brown Deer Code, Functions and Duties.. The motion carried unanimously
2)
Village Purchasing Policy
Ms. Kasza reviewed the proposed policy and the change
from Ordinance to policy. Mr. Van Gompel
detailed the proposed changes to the policy.
President Jaberg inquired with the trustees serving on the Committee as
to the direction they provide staff in preparing bids and specifications. President Jaberg inquired about Village
purchasing cards. Mr. Van Gompel stated
that the purchasing card policy is a separately prepared and approved
policy. Mr. Dineen recommended changes
to the Ordinance, including changing references to amending the Ordinance to
“repealing” and “recreating”.
It was moved by Trustee Krueger and seconded by Trustee
Kundinger to approve Ordinance 03-, An Ordinance to Repeal and Recreate
Section 3-1.06(B) and (E) and Repeal Section 3-1.06 (C) and (D), of Article 1,
Chapter III, Volume I of the Village of Brown Deer Village Code, “Powers and
Limitations”, as amended. The motion carried unanimously.
Mr. Dineen recommended changes to the policy. Mr. Van Gompel stated that staff would
discuss the proposed changes and bring the policy back to the Village Board
when completed.
3)
Resolution No. 03-, “Initial Resolution Authorizing
$1,745,000 General Obligation Bonds for Refunding Purposes”
Trustee Krueger reviewed the Resolution and
highlighted the cost savings associated with the Resolution. Brad Vagut, financial advisor for Robert W.
Baird Co., reviewed the proposal and discussed the timeline for proceeding.
It was moved by Trustee Krueger and seconded by Trustee
Schilz to approve Resolution No. 03-, “Initial Resolution Authorizing
$1,745,000 General Obligation Bonds for Refunding Purposes”. The motion
carried unanimously.
4)
Resolution No. 03-, “Providing for the
Trustee Krueger reviewed the Resolution as a follow up
to the previous agenda item.
It was moved by Trustee Krueger and seconded by Trustee
Schilz to approve Resolution No. 03-, “Providing for the
5)
Village Code Recodification
Mr. Pederson reviewed the proposal and the
recodification process.
It was moved by Trustee Krueger and seconded by Trustee
Schilz to approve the recodification of the Village Code by Municipal
Code Corporation in an amount not to exceed $10,000; plus a $495 conversion fee
and annual web site hosting fee of $300.
The motion carried unanimously.
6)
Library Lighting
Trustee Krueger reviewed the proposal and the long-term
cost savings associated with the proposal.
It was moved by Trustee Krueger
and seconded by Trustee Kundinger to accept the proposal from Energy
Consultants of
7)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of the
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of the Arbon
Drive – West Green Brook Drive Street Lighting System. The motion carried
unanimously.
8)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of the
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of the Brown Deer
Business Park Subdivision Street Lighting System. The motion carried
unanimously.
9)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of Brown Deer Corporation
Park Subdivision. The motion carried unanimously.
10)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of the
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of the North
Kildeer Court – West Brown Deer Road Street Lighting System. The motion
carried unanimously.
11)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of the Opus
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of the Opus North
Subdivision Street Lighting System. The motion carried unanimously.
12)
Resolution No. 03-, “Assessing the Electric Energy and
Maintenance Costs of the Park Plaza & Addn. #1 Subdivisions Street Lighting
System”
It was moved
by Trustee Krueger and seconded by Trustee Kundinger to approve Resolution
No. 03-, “Assessing the Electric Energy and Maintenance Costs of the Park Plaza
& Addn. #1 Subdivisions Street Lighting System. The motion carried
unanimously, with President Jaberg abstaining.
13)
Resolution No. 03-, “In the Matter of Amending the
Mr. Van Gompel reviewed the proposed amendments. Mr. Pederson reviewed the tasks and goals for
the internship position for the remainder of 2003. Trustee Askew inquired about what would occur
if these expenditures were not made. President
Jaberg expressed concerns that the continuation of this position would lead to
the creation of a new position. Mr. Van
Gompel stated that the internship is being proposed to be eliminated in June 2004
as part of the 2004 budget.
It was moved by Trustee Krueger and seconded by Trustee
Kundinger to approve Resolution No. 03-, “In the Matter of Amending the
14)
Consideration of Vouchers
It
was moved by Trustee
Krueger and seconded by Trustee
Kundinger to approve for payment Check Numbers 41833 to 41891, Check Numbers
41892 to 41938, Check Numbers 41939 to 41971, Check Numbers 42002 to 42064,
Check Numbers 42065 to 42095 in the amount of $525,979.34 and to ratify for
payment, invoices due on or before October 20, 2003, in the amount of
$26,537.82, aggregating a total amount of $552,517.16. The motion carried unanimously.
K) Personnel
Committee – Trustee Baker
No action required.
VII. Unfinished Business
None.
VIII.
Committee Appointments
President Jaberg stated that she
would like to have Mr. Esche continue in his dual capacities as Book-keeper and
Water Commission member until such time as she is able to discuss the issue
with the affected parties.
President Jaberg stated that she
had received an application from Wayne Parker for the Beautification Committee.
It
was moved by President
Jaberg and seconded by Trustee
Krueger to approve the appointment of Wayne Parker to the Beautification
Committee. The motion
carried unanimously.
VIII. New Business
A)
2004 Budget
Mr. Van Gompel reviewed his memorandum dated
IX. Village President's Report
President Jaberg reported on the following items:
Attended various meetings, including the Chamber
of Commerce meeting and ICC meeting.
Attended the Chamber of Commerce Expo, and
commented that the Village was well represented at the Expo.
Received a map of the Milwaukee County
Board of Supervisors redistricting map.
Encouraged Trustees to participate in the
Amendment #4 for the North Shore Fire
Department was approved by six of the seven communities, with Village of Fox
Point not approving the amendment.
X. Village Manager's Report
Mr. Van Gompel reported on the
following items:
Distributed an
article received from the National Multi-Housing Coalition
Provided an update
on the
XI.
Recess into
Closed Session pursuant to §19.85 (1)(g) Wisconsin Statutes for the following
reasons:
(g)
Conferring with
legal counsel for the governmental body who is rendering oral or written advice
concerning strategy to be adopted by the body with respect to litigation in
which it is or is likely to become involved.
It was moved by Trustee Kundinger and seconded
by Trustee Schilz to Recess into Closed Session pursuant to §19.85 (1)(g)
Wisconsin Statutes at
XII. Reconvene into Open Session for Possible Action on
Closed Session Deliberations
It was moved by Trustee Schilz and seconded
by Trustee Kundinger to Reconvene into Open Session for Possible Action on
Closed Session Deliberations at
XIII. Adjournment
It was moved by Trustee Schilz and seconded
by Trustee Krueger to adjourn at
_______________________________
Russell Van Gompel, Village Manager
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